Use this invoice template to manage hotel expenses and use it as a receipt method for guests.
Hotel businesses not only earn a lot of money, but they also spend a lot on amenities, products, employees, and additional services. Hotels need to assure their hotel runs smoothly, while also keeping track of expenses. In order to run a successful hotel business, consider using an invoicing technique. Our template is easy to download and easy to use. It includes:
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- Hotel/room number
- # of nights
- Price per night
- Room service/other charges
- Discount
Click here to download the word document version of the hotel invoice template.
What is a hotel?
Hotels are a luxury option for those who are traveling and are in need of living space while away from home. They provide guests, travelers, and tourists with services, accommodations, and meals.
Tips on running a successful hotel business
Hotels need to consider how they can give their guests the best experience during their stay. They are constantly changing their ways to provide a clean, welcoming, and enjoyable experience to anyone who decides to stay at their facility. Hotel businesses are most likely going to be around long term, so it is important to improve the quality and services of your hotel to maintain the flow of traffic. Review the following tips on how to improve your hotel and how to run a successful business in this industry.
Location
While you normally can’t change the location of your hotel, you can always examine ways to enhance your hotel. If you feel the location of your hotel is an issue with business relations and relocating is not an option, consider all aspects of the environment surrounding your hotel. Ask yourself the following questions:
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- How can I remodel my hotel to attract customers?
- What type of guests are likely to pass through the area of my hotel?
- If my hotel is in a hidden location, where can I advertise?
- Are there any major attractions nearby?
- Do my guests consist mostly of tourists or business persons?
- What can I offer to guests that will catch their attention?
- Can I increase the number of guests by advertising on social media?
Although these are all questions that seem apparent, sometimes a reminder helps motivate hotel owners and managers. All of these questions are considerations that could make a difference if your hotel is struggling due to its location.
Be attentive
Pay attention to what seems to spark the interests of guests, and what the guests ignore or disfavor. Train your employees to communicate with each other and with the guests to form ideas of what is favored and what is not. Read the reviews of your hotel and consider ways to improve what the negative reviews conclude. Consider dedicating time to inspect the hotel to examine what needs improvement.
Amenities
It is likely guests choose a hotel to stay at depending on what amenities are offered. Customers prefer a hotel that has several different amenities. Read further for a list of what you can add as an amenity to increase traffic and customer service:
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- Pools and hot tubs
- Gymnasium
- Complimentary water
- Free breakfast and coffee
- Dog-friendly rooms
- Handicap accommodating rooms
- Business and school amenity room
The list goes on for amenities you may incorporate at your resort. The more your team has to offer, the better.
Safety
Safety is the number one reason why guests would dismiss your hotel as an option. They want to make sure they can stay at your resort without having to worry about car break-ins, theft, and most importantly, the safety of their children and themselves. If the location of your hotel is known to be in a bad area, invest in a gate, guards, and cameras. This will relieve worried guests and allow the public to reconsider your hotel as an option.
Cleanliness
The cleanliness of your resort matters greatly. The last thing guests want to worry about after a long day of traveling is the cleanliness of the room and bed they are staying in. Hire honest, hard-working staff that understands the importance of cleanliness. Ensure you are overstaffed instead of understaffed so the entire premise of the hotel remains clean and tidy.
FAQ
When should I provide guests with an invoice?
Provide guests with an invoice as they are checking out if they have yet to pay for their expenses. If you have guests who stay monthly, give them their invoices on a month-to-month basis.
How do I receive feedback about our hotel quality and service?
Ask guests to fill out a questionnaire where they will receive a treat or voucher upon completion.
What if I need to add a section on the invoice template?
Our invoice template enables users to edit the document. You may remove or add any components to the template.